Weekly expense reconciliation and missing-receipt follow-ups
The xAI docs describe a bot that owns weekly expense reconciliation: it matches receipts to expenses, flags policy exceptions, and drafts one follow-up per person. In the docs example it returns drafts only.
Last verified: Oct 17, 2026
The problem
Closing the books stalls on missing receipts and expenses that break policy, and chasing people one by one takes time.
How the bot does it
From the official docs:
- The xAI docs describe a bot whose job is weekly expense reconciliation and following up on missing information.
- In the docs example it returns drafts only. It doesn't send messages or change reimbursements.
- Ask it to cite the policy rule behind each exception so you can check its work.
Setup steps
- 1Share your expense policy and give the bot access to expense reports and receipts.
- 2Pick a day for the weekly run.
- 3Ask for a list of missing receipts and policy exceptions, each with the policy line cited.
- 4Tell it: draft one follow-up per person. Draft, I send. Change no reimbursements.
Example prompt
Every Friday, match this week's expenses to receipts. List anything missing or outside our expense policy and cite the policy line for each. Draft one follow-up per person. Don't send messages or change any reimbursement: Draft, I send.
The result
A weekly list of gaps and exceptions with citations, plus follow-up drafts you send yourself.
Templates on this page
Sources
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