A stand-in for meetings you can't make
xAI lists a meeting stand-in among jobs bots are doing today: it joins a meeting you can't make, tells the room it's there for you, takes detailed notes, and sends you a summary.
Last verified: Oct 18, 2026
The problem
Meeting clashes mean missing decisions, or sitting through a meeting just to hear one item.
How the bot does it
From xAI:
- xAI's plans post lists a "Meeting stand-in" that joins meetings when you can't, lets the room know it's there, takes detailed notes, and sends a summary.
- The post doesn't say which meeting apps it supports or how it joins.
- Tell attendees a bot is present. Recording and consent rules vary by place.
Setup steps
- 1Check that your bot can reach the meeting app you use.
- 2Tell it which meeting to join and what you care about.
- 3Have it announce itself to the room.
- 4Tell it: don't agree to anything for me. Any follow-up is Draft, I send.
Example prompt
Join [meeting] for me, tell the room you're there on my behalf and taking notes, and send me a summary with decisions and action items afterward. Don't agree to anything or speak for me beyond that. Draft, I send for any follow-up.
The result
Notes and a summary of a meeting you missed. Setup details aren't in the post.
Templates on this page
Sources
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