Go paperless: scan papers and let the bot name and file them
Users report scanning bills and forms with their phone and letting the bot pick a name and folder for each, so everything ends up filed and searchable. One user does this with a Mac mini, another with a Google Drive inbox folder.
Last verified: Oct 17, 2026
The problem
Paper bills, forms, and letters pile up, and finding one later means digging through the whole stack.
How the bot does it
Users report:
- @fredmurky scans papers on his iPhone, a Mac mini reads them on the device, and Grok Bot picks the name and folder. He says each file ends up filed, searchable, and logged in Notion.
- @CoinWatcher8 drops scans into a Google Drive _inbox folder and uses an auto-filing skill.
- Scanned papers often hold account numbers and personal details. Keep the folders private.
Setup steps
- 1Pick one inbox folder where all scans land.
- 2Tell the bot your folder layout and naming style.
- 3Have it log every file it moves.
- 4Tell it: don't delete anything, and ask me when unsure.
Example prompt
Each day, check my [scans inbox folder]. For each new file, read it, pick a clear name with the date and sender, and move it to the right folder. Keep a log of what you filed and where. Don't delete anything, and ask me when you're not sure.
The result
Scanned papers named, filed, and listed in a log you can search. These are users' own setups.
Results are the user's own claim. We haven't checked them.
Templates on this page
Sources
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